How to Create a Data Backup Strategy for Your Small Business?

How to Create a Data Backup Strategy for Your Small Business?

If you think that a professional data backup strategy is not for you simply because you are a so-called small business, think twice. Be it flood or fire, hurricane or landslide – a catastrophe will hurt a small business just as hard as a big one. Even if with a little luck you escape a natural disaster, many other dangers await – human errors, cyber-crime and more – that may cause huge data loss. In fact, sudden laptop breakdowns or an unassuming employee downloading Ransomware is, in fact, a much more likely cause of data loss than a fire or a natural disaster.

Despite realizing this fact, often SMB owners do not bother to invest in proper backups or a disaster recovery plan.

And that can be dangerous.

Just think about it. How long can you expect to manage without access to the basic files containing the emails, invoices, and other business documents? Obviously, not for very long. In fact, if you lose your access to data for more than a week, it will affect your ability to survive so badly that you may be left incapable of recovering at all after the disaster.

This is where the significance of having an efficient data backup strategy lies.

So, What Kind Of Backup Should You Be Using?

There are virtually endless options. You need to decide exactly what your business requires. Do you want to develop a capability to restore, retrieve, or ensure the availability of data despite any disaster? Then you must also consider where you should keep all your backed-up data. Should I opt for a cloud server? Is an on-premise backup a more sensible option? Perhaps I should attempt to get the best of both worlds by trying out a cloud and on-premise hybrid model?

While both cloud and on-premise have their respective advantages, hybrid cloud backups make the recovery process considerably easier and faster.

What to Backup?

Ideally, everything. After all, you are investing in a data backup strategy to keep everything safe, right? However, knowing the answer to what you are protecting against will help you focus on all the things that you really need to store. For example, if you want only to protect your files from getting deleted, don’t opt for image-based backups. Similarly, if your only objective is to safeguard the server of a particular geographical location, don’t opt for a file-level backup which may take a lot longer recovery period than you can afford.

What if you are not yet ready for an elaborate data backup strategy? We suggest that you guard at least your critical servers and applications that your business can’t survive without for long.

Choosing the Right Backup Method

There are two major types of backups – file level and image level. File level will allow you to back up files and folders as well as the database for a given application.

Image-level backups are designed to protect your entire system at once. They let you access your data both locally and remotely.

Set a Recovery Objective for Different Types of Files/ Data/ Application

There may be sets of data, applications, or systems that you would seek to recover in the aftermath of a disaster. Establish individual parameters around each set by how you would like the recovery to take place. The parameters are to be created with a consideration of the following three aspects:

• Recovery time objective (RTO) or the amount of time you can allow for completing the recovery.
• Recovery point objective (RPO) or the amount of lost data you would want to recover.
• The maximum tolerable period of disruption (MTPoD) or the amount of time you can allow to pass before the business begins to suffer

You have put a lot of effort into setting up and growing your business. Why let it all slip away? Invest in a proper backup plan to keep your business protected. If you need more information, get in touch with us today. Our team of experts understands the unique needs of SMBs and can tailor a plan to fit your organization’s needs.

Written by Tom Perricone View all posts by this author →

Tom Perricone is the President of Shield Watch IT Services. He is an avid fan of all things tech related and when he's not running the company he enjoys spending time with his 4 wonderful kiddos. Contact us today to see how we can help your small business tackle today's toughest tech frustrations. Thank you!

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